Who uses HRIS? Maybe a lot more people than you think. It’s easy to think of HRIS, or Human Resource Information Systems, as tools that are for enterprise companies. Many times though, the opposite is true as well. Looking at who uses HRIS, you’ll see how much variety there really is.
Small Business Owners
Sometimes small business owners feel that they should be able to manage human resources themselves, without the support of tools. Unfortunately, these business owners often find themselves overwhelmed by employee and contractor laws, proper hiring processes, payroll, and benefits management. Small business owners who find the right HRIS can find themselves with more available time to do the work they truly need to be doing for the success of the company.
Companies that Expect to Grow
If a company knows it’s looking to expand the team, the leadership may choose to turn to an HRIS. Hiring the right people is a substantial amount of work, and the human resources aspects can be daunting. A good HRIS will ensure these companies are ready to grow with software to manage recruiting, onboard new team members, manage paid time off, and administrate benefits. Those who use HRIS’s also find they make it easier to keep up with rules that may be different as the company grows.
Even if you don’t expect your company size to grow, turnover is frequent in most industries. Terminating employees correctly and bringing on replacements can be made substantially easier with an HRIS in place.
Techies AND the “Less” Technical
When you picture who uses HRIS, it’s easy to understand how technically-oriented people will gravitate towards them. But you may be surprised how many people sincerely value their HRIS, even when they consider themselves less technical. Just because HRIS’s are software-based, does not mean the person using them has to be a software expert. When you’re looking for an HRIS, evaluate those that fall into the technical level that you and your team are comfortable with.
Companies at All Levels of Profitability
HRIS’s are not just for companies that are highly profitable. Many smaller, or lower revenue companies use them specifically because they save time and money. Payroll and benefits mistakes can be costly as well as time-consuming. It’s also expensive to replace employees, and many companies appreciate that their HRIS allows them to keep employees happier with transparency into processes, applicable laws, and their benefits.
Who Uses HRIS Within an Organization?
Before you implement – or even choose – an HRIS, it’s important to decide who will be using it. In some companies, this is split between those who will manage the initial setup, and those who will use it on a regular basis. In addition to deciding who will manage the HRIS (generally a mid to high-level HR member), think about who will access the system. Will managers want to log in and run reports? Will individual employees log in to manage their schedules, request time off, or submit payroll changes? There is no right or wrong answer outside what works best for your company.
Benefit Leader can guide you in evaluating HRIS’s and choosing the right one for your company’s needs.